Board Meeting Agendas & Minutes

Durham Recreation and Park District

9319 Midway Memorial Hall, Durham, California

Regular Board of Directors Meeting

Thursday March 12, 2020 5:30 PM

(Posted prior to 5:30 PM Monday, March 9, 2020)

AGENDA

                                                                 

A.    Roll Call:

 

  1. Call to Order:

 

1.      This agenda was posted at least 72 hours in advance of this meeting. 

   For each item not appearing on the posted agenda upon which the Board wishes to take action,

   it must make one of the following determinations:

a)      Determine by a majority vote that an emergency exists as defined in Government Code 54956.5.

b)      Determine by a two-thirds vote or by a unanimous vote if less than two-thirds of the

Board is present, that the need to take action arose subsequent to the agenda being posted.

c)      Determine that the item appeared on a posted agenda for a meeting occurring not more than five calendar days prior to this meeting, and the item was continued to this meeting.

 

Notwithstanding, the above items may be added to the agenda for Board discussion only or to acknowledge receipt of correspondence or other information.

 

  1. Flag Salute

 

  1. Consent Agenda:

 

1.      Ratify February  Payroll Expenses

2.      Ratify Payment of February Operating Expenses

3.      Approve Payment of Board Approved Refunds & Transfer of Net Revenues, To the District’s Account in the County Treasury for February.

4.       Approval of Minutes from the February 6, 2019 Regular Meeting.

5.      Approval of Program Financial Reports for:

a.       Cubbies-ASP December

b.      Adult Paint Night

c.       Youth Baking Class

d.      Current Financials

 

E.     Public Comment:  

No action or discussion will be undertaken on any item not appearing on the posted agenda.

Government code section 54954.2

 

F.      Old Business:

 

1.      Prop 68 Status

2.      JBAC Green Room Floor

3.      RHA Energy watch Program

 

AGENDA, Durham Recreation and Park District

Thursday, March 12, 2020         

Page 2 of 2

 

G.    Current Business:

 

1.      Parade & Picnic Information-Live music request.

2.      Request Approval of DRPD-DUSD Use of Midway Contract.

3.      Request Approval of Location for ADA path from D.B. Swim Center to Midway Park.

4.      Request Approval of updated Pool Rules.

5.      Discuss Email concerning Memorial Hall parking during events, received from community member.

 

H.    Recreation Supervisor & Coordinator Reports

 

I.       Park Supervisor’s Report       

 

J.       District Manager’s Report

 

K.    Correspondence:

 

  1. Closed Session:

 

M.   Reports from the Board

 

  1. Adjournment     

 

 

 

Next scheduled board meeting Thursday April 9, 2020 at 5:30 p.m.

 
 
 
 
 
MINUTES OF THE REGULAR MEETING OF THE

DURHAM RECREATION & PARK DISTRICT

BOARD OF DIRECTORS

February 6, 2020

 

The regular meeting of the Board of Directors of the Durham Recreation and Park District was held on Thursday, February 6, 2020 at the Durham Memorial Hall. Chairperson Goepp called the meeting to order at 5:30 pm.  Directors Bradley, Hayes, Redding, Stevens were present. Also in attendance: Kelley Parsons-District Manager, Kirsten Cyr-Administrative Manager, Andres Corrales-Rec. Coordinator, Salena Leonard-Rec. Supervisor. Redding was asked to open the meeting with the Pledge of Allegiance.

 

Consent Agenda: 

Bradley  made a motion to approve the consent agenda, Payment of January Bills Reg. #1, warrant # 031289-031296; January Bills Reg. # 2, warrant # 031297-031306; January 15 Payroll Registers, warrant # 031307-031325; January Bills Reg. # 3, warrant #  031326-031337; January Bills Reg. # 4, warrant #  031338-031343; January Bills Reg. # 5, warrant #  031344; January 31 Payroll Register, warrant # 031345-031363.

 

Approval of refunds and transfer of net revenues to the Tri Counties receipt deposit checking account for January, 2020; check #’s 2228-2230 for $30, 958.33.

 

Approval of Minutes from January 10, 2020 Regular Board of Directors Meeting.  Approval of Program Summaries and Financial reports for: 4-ASP Financials-December, Christmas Break Camp, Kids Night In, Youth Baking Class, Gymsters Class, Tiny Tots Dance. Goepp said the utility bills for this last month are not included in the financials.

 

The motion was seconded by Stevens and passed 5-0 with Goepp, Bradley, Redding, Stevens, and Hayes all voting in favor.

 

Public Comment: None.

 

Old Business:

  1. Parsons reached out to our representative, and have not heard back as to the allotment for DRPD, after some discussion Parsons mentioned that the fitness park is the top contender for a new item to the parks. Goepp would like to ask the county if we have access to county money coming in. Bradley had spoken with Parsons about a piece of property on Addy’s Lane in Butte Valley, Stevens said he knew where it was. Goepp made the suggestion to ask the representative if we get the money up front or not. Goepp and a member of the public suggested we needed more pickle ball courts. Stevens made the motion to move forward with the outdoor fitness course and Redding seconded it, passed 5-0 with Goepp, Redding, Hayes, Stevens and Bradley all voting in favor.

 

  1. JBAC Green Room floors, Parsons said still no word from Mr. Shirah and Slater and Sons Co. Stevens made a motion to have Parsons get a bid from Floors by Ray and Carpets Galore. Parsons will pick the better bid and Leonard and Parsons will decide on the color with the bid not exceeding $15,000, Bradley seconded and it passed 5-0 with Bradley, Goepp, Hayes, Redding and Stevens all voting in favor. 

 

3.      RHA Energy no news as of yet.

 

4.      DRPD received the tractor back, the brakes are not working very well but he is able to use it at the Community Park.

 

5.      Goepp made the motion to accept CPA Audit as prepared, Bradley seconded and it passed 5-0 with Bradley, Goepp, Stevens, Hayes and Redding all voting in favor.

 

Current Business

 

1.      Bradley made the motion to accept items 1-3 for the DLL contracts and DASA contract, Redding seconded and it passed 5-0 with Goepp, Redding, Hayes, Stevens and Bradley all voting in favor.

 

2.      After some discussion about the Letter from American Legion, Stevens made the motion for DRPD to become a co-sponsor to cover the insurance for the Ice Cream Social Hayes seconded and it passed 5-0 with Goepp, Bradley, Hayes, Stevens and Redding all voting in favor.

 

3.      Bradley made the motion to approve the list of items to be shredded, Hayes seconded and it passed 5-0 with Goepp, Bradley, Stevens, Hayes and Redding all voting in favor.

 

Nothing for closed session at this time.

 

Recreation Supervisor’s Report and Recreation Coordinator Report

The Board agreed to accept the reports as written.

 

Park Supervisor’s Report

       The Board would like to know if Butte County is requiring DRPD to get a gas meter installed but otherwise the board agreed to accept the report as written.

 

District Manager’s Report

       The board agreed to accept the report as presented.

 

Correspondence: The letter from the DWC concerning a dog park will be looked into when we get the prop 68 monies. The letter from the Women’s Auxiliary pertaining to the plaque has been hung up. The letter from the DWEC is asking for approval for  use of the Community Park for the annual Easter egg hunt.

 

Reports from the Board: Stevens had nothing to report. Goepp said it was a nice Parade & Picnic map. Hayes mentioned the letter from Parade & Picnic for live music at the park; it will get put on the next agenda. Redding made the comment that Mr. Snow-Maintenance employee is doing a good job. Bradley made the comment that Glidewell-Park Supervisor was a very valuable asset to the crab feed.

 

There being no further business, the meeting was adjourned at 6:30 p.m.

 

 

__________________________________    

Chairman

 

_____________________________________

 Secretary 

 

Next Regularly Scheduled Board Meeting: March 12, 2020 5:30pm

Forms & Documents

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