Durham Recreation and Park District
Durham Recreation and Park District
Regular Board of Directors Meeting
Thursday July 2, 2020 5:30 PM
(Posted prior to 5:30 PM Monday, June 29, 2020)
A. Roll Call:
Call to Order:
1. This agenda was posted at least 72 hours in advance of this meeting.
For each item not appearing on the posted agenda upon which the Board wishes to take action,
it must make one of the following determinations:
a) Determine by a majority vote that an emergency exists as defined in Government Code 54956.5.
b) Determine by a two-thirds vote or by a unanimous vote if less than two-thirds of the
Board is present, that the need to take action arose subsequent to the agenda being posted.
c) Determine that the item appeared on a posted agenda for a meeting occurring not more than five calendar days prior to this meeting, and the item was continued to this meeting.
Notwithstanding, the above items may be added to the agenda for Board discussion only or to acknowledge receipt of correspondence or other information.
1. Ratify June Payroll Expenses
2. Ratify Payment of June Operating Expenses
3. Approve Payment of Board Approved Refunds & Transfer of Net Revenues, To the District’s Account in the County Treasury for June.
4. Approval of Minutes from the June 11, 2020 Regular Meeting.
5. Approval of Program Financial Reports for:
a. Lifeguard Training
b. Avengers Training Academy
c. June Baking Camp
d. June Space Camp
E. Public Comment:
No action or discussion will be undertaken on any item not appearing on the posted agenda.
Government code section 54954.2
F. Old Business:
1. Prop 68 Status
2. Discuss Midway Park Sign.
AGENDA, Durham Recreation and Park District
Thursday, July 2, 2020
G. Current Business:
1. Review & Approve Final Budget for 2020-2021.
2. Review & Approve Appropriations Limit.
3. Review Park Sup. Job Description & Establish Committee-Hire new Park Supervisor
4. Review & Approve Durham Dolphin Contract.
5. Review & Approve DUSD Contracts-Facilities & DHS Swim Team.
6. Accept Park Sup. Letter of Resignation.
H. Recreation Supervisor & Coordinator Reports
I. Park Supervisor’s Report
J. District Manager’s Report
M. Reports from the Board
Next scheduled board meeting Thursday August 13, 2020 at 5:30 p.m.
MINUTES OF THE REGULAR MEETING OF THE
DURHAM RECREATION & PARK DISTRICT
BOARD OF DIRECTORS
June 11, 2020
The regular meeting of the Board of Directors of the Durham Recreation and Park District was held on Thursday, June 11, 2020. Chairperson Goepp called the meeting to order at 5:30 pm. Directors Bradley, Hayes, Redding, and Stevens were present. Also in attendance: Kelley Parsons-District Manager, Kirsten Cyr-Administrative Manager, Matt Doyle, Ali Doyle, Ryan Doyle and Ben Snow-Maintenance Personnel. Ryan Doyle was asked to open the meeting with the Pledge of Allegiance.
Bradley made a motion to approve the consent agenda: Payment of May Bills Reg. #1, warrant # 031566-031576; May Bills Reg. # 2, warrant # 031577-031589; May 15 Payroll Registers, warrant # 031590-031597; May Bills Reg. # 3, warrant # 031598-031602; May 31 Payroll Register, warrant # 031603-031610.
Approval of refunds and transfer of net revenues to the Tri Counties receipt deposit checking account for May, 2020; check #’s 2240-2242 for $10,612.56.
Approval of Minutes from May 14, 2020 Regular Board of Directors Meeting. Approval of Program Summaries and Financial reports for: March & April Office Financials.
Motion was seconded by Stevens and passed 5-0 with Goepp, Bradley, Hayes, Stevens and Redding all voting in favor.
Public Comment: No public comment.
1. Prop 68 Status -- Parsons stated that there is nothing to report with the closures. Parsons, Goepp, Hayes met with DUSD board member Matt Thorpe in regards to the sidewalk that needs to be installed for the proposed outdoor fitness course. Thorpe suggested Parsons meet with the DUSD P.E. teachers to find a good central place for the new outdoor course.
2. Midway Park Sign—Goepp and Bradley are in discussion about the sign and will report back to the board about it. They are working on a feasible solution. Bradley has a contact for a person who makes and repairs signs and would like to get a recommendation from him on the best solution.
1. Parsons stated that we had received a letter from a public member about the weeds in the horse arena, and the flag at the ballfields needed replacing. Parsons reported that the arena had been cleaned up and that Durham Little League had replaced the flag. Ben Snow had been in contact with the ACS crew and had gotten them out to do some weed trimming. The donation of $40.00 was posted to Durham Little League Account with DRPD.
Page 2 of 3
2. Parsons spoke about the preliminary budget, informing the board that we do not know if winter sports are going to happen or not. Goepp let the board know that DRPD is taking a shot in the dark about the income or expenses and we might need to adjust it in 6 months. After some discussion Bradley made a motion to approve the Preliminary Budget and Redding seconded and it passed 5-0 with Hayes, Bradley, Goepp, Redding, Stevens all voting in favor.
3. Parsons spoke about the email we had received from Butte County Election office requesting the use of the Memorial Hall for 4 days from October 30-November 4 to meet with public members. In the second email we received a plea with the statement from Gov. Newsom to social distance and that the Memorial Hall would be great for social distancing. After some discussion DRPD was asked to give them suggestions of DHS, Durham Library, Durham Guild, by having access the evening of Nov. 1 thru the 4th or DRPD portables and requesting to know approximately how many public members accessed the Durham area Polling place.
4. Ryan Doyle came up to propose his Eagle Scout Project. His proposal is to put up a flag pole at the Junior Varsity/50-70 baseball field. He explained that normally it’s just hanging on the scoreboard. After some discussion, the board agreed to allow Mr. Doyle to do the flag pole with the stipulation of meeting with District Manager Parsons and pick out a central location. Hayes made the motion to approve the Eagle Scout project and Redding seconded with it passing 5-0 with Goepp, Bradley, Hayes, Stevens and Redding all voting in favor.
5. After some discussion the board opted to have a July board meeting on the 9th. Bradley made the motion to approve the July board meeting and Hayes seconded with it passing 5-0 with Goepp, Bradley, Hayes, Stevens, and Redding all voting in favor.
Recreation Supervisor & Coordinator Reports
Hayes appreciated the leaders writing letters to the ASP students. The Board agreed to accept the reports as written.
Park Supervisor’s Report-none to report on family leave.
District Manager’s Report
The Board agreed to accept the reports as written.
Closed Session: Nothing for closed session.
Page 3 of 3
Reports from the Board
Redding-Noted she was pleased with Community Park; there is an increase in usage.
Bradley-Durham Rotary decided to not have the Harvest Festival in September.
Hayes-Nothing to report
Stevens-Stated that his kitchen is finished.
Goepp-Complemented Ben on doing a good job in the last month.
Meeting adjourned at 6:25 PM.
Next Regularly Scheduled Board Meeting: July 9, 2020 5:30pm, after the board meeting Parsons spoke with board members and had to change the July board meeting to July 2nd.